Minutes for Cabinet Member - Performance and Governance meeting, Jul 7 2009, 9.00AM official page

The Cabinet Member welcomed Members and Officers to the Portfolio Monitoring and Review Meeting for consideration of Quarters 3 and 4 performance reports 2008/09 for Leisure and Tourism, Planning and Economic Regeneration, Corporate Services and Children’s Services Portfolios.

An apology for absence was received from Councillor Lord Fearn.

Members and Officers are requested to give notice of any personal or prejudicial interest and the nature of that interest, relating to any item on the agenda in accordance with the relevant Code of Conduct.

No declarations of interest were received.

Report of the Assistant Chief Executive (Management)

The Cabinet Member considered the report of the Assistant Chief Executive (Management) advising that this was the first of two extended meetings for the presentation of Quarters 3 and 4 biannual monitoring reports which would enable the Cabinet Member to review the performance of the Authority across all departments.

The report indicated that the Portfolio Performance Reports had already been considered by the service portfolios and elected Members and senior officers for the Council’s services were now invited to come and discuss performance - highlighting achievements, identifying challenges and presenting solutions to problems.

The report concluded that the Cabinet Member was asked to make recommendations arising from the consideration of the performance reports and refer matters for further consideration by the appropriate Overview and Scrutiny Committee.

The Cabinet Member indicated that key areas for consideration and questions to be raised with portfolio holders and officers would be in relation to

• action taken in respect of issues arising from the previous review meetings

• explanation of unmet targets

• the main thrust of the Comprehensive Area Assessment (CAA) would be the relevance of outcomes to local people - focusing on issues that were important to the local community and the development of a shared view about the challenges facing an area – How had your service achieved outcomes in terms of your target audience and their perceptions of your performance; and

following the meeting the Cabinet Member – Performance and Governance would send out letters to the portfolio stakeholders (Cabinet Members and Officers) highlighting areas of good practice for commendation, raising matters for concern and any other issues in relation to Quarter 3 and Quarter 4 2008/09 performance.

RESOLVED:

That the report and the above comments by the Cabinet Member be noted.

Reports of the Leisure Director and the Head of Tourism

The Cabinet Member considered the report of the Leisure Director updating on progress achieved in meeting the department’s objectives for 2008/09.

Section 2 of the report provided an overview of performance, identified the department’s achievement of key tasks and provided information on cancelled and overdue tasks in meeting the objectives set out in the Department’s Service Delivery Plan.

Section 3 of the report provided a risk register updating on risks and challenges faced by the department; and Section 4 provided an update on performance indicators where figures were available.

The report was considered in conjunction with the Department’s SPRINT report which was presented by the Assistant Leisure Director and other Officers from the Leisure Services Department who answered questions thereon.

RESOLVED:

the progress of the Leisure Services Department in achieving its Departmental and Corporate objectives for 2008/09 be noted.

The Cabinet Member considered the report of the Head of Tourism updating on progress achieved in meeting the department’s objectives for 2008/09.

The Head of Tourism presented the report in conjunction with the department’s SPRINT report indicating the achievements at the end of March 2009, and answered questions thereon.

RESOLVED:

That the progress made by the Tourism Department in achieving its Departmental and Corporate objectives for 2008/09 be noted.

Reports of the Planning and Economic Regeneration Director and the Housing Market Renewal Director

The Cabinet Member considered the reports of the Planning and Economic Regeneration Director and Housing Market Renewal Director on progress towards meeting Service and Corporate Plan objectives and targets to April 2009.

The Planning and Economic Regeneration Director and Housing Market Renewal Director presented their respective reports in conjunction with the SPRINT reports, and answered questions thereon.

RESOLVED:

That the progress of the Planning and Economic Regeneration and Housing Market Renewal Departments in achieving Departmental and Corporate objectives for 2008/09 be noted.

Report of the Personnel Director

The Cabinet Member considered the report of the Personnel Director updating on progress achieved in meeting departmental objectives for 2008/09, which fall within the Corporate Services Portfolio

The Cabinet Member – Corporate Services, together with the Personnel Director presented the report in conjunction with the department’s SPRINT report indicating achievements to the end of Quarter 4, 2009 and answered questions thereon.

RESOLVED:

That the progress made by the Personnel Department in achieving its Departmental and Corporate objectives for 2008/09 be noted.

Report of the Legal Director

The Cabinet Member considered the report of the Legal Director updating on progress achieved in meeting the Legal and Administrative Department’s objectives for 2008/09 which fall within the Corporate Services Portfolio.

The Cabinet Member – Corporate Services, together with the Legal Director, presented the report in conjunction with the department’s SPRINT report indicating achievements to the end of Quarter 4, 2009 and answered questions thereon.

RESOLVED:

That the progress made by the Legal and Administrative Department in achieving its Departmental and Corporate objectives for 2008/09 be noted.

Report of the Finance and Information Services Director

The Cabinet Member considered the report of the Finance and Information Services Director updating on progress achieved in meeting departmental objectives for 2008/09 which fall within the Corporate Services Portfolio.

The Cabinet Member – Corporate Services together with the Finance and Information Services Director and the ICT Client Officer presented the report in conjunction with the department’s SPRINT report indicating achievements to the end of Quarter 4, 2009 and answered questions thereon.

RESOLVED:

That the progress made by the Finance and Information Services Department in achieving its Departmental and Corporate objectives for 2008/09 be noted.

Report of the Director of Children’s Services

The Cabinet Member considered the report of the Children’s Services Director updating on progress achieved in meeting departmental objectives for 2008/09, with particular regard to the Annual Performance Assessment 2008 (conducted in September 2008), Council Plan, Service Delivery Plan and Local Area Agreement.

The Children’s Services Director, together with Officers from his department, presented the report in conjunction with the department’s SPRINT report indicating achievements to the end of Quarter 4, 2009 and answered questions thereon.

RESOLVED:

That the progress made by the Children’s Services Department in achieving Departmental and Corporate objectives for 2008/09 be noted.