Minutes for Audit and Accounts Committee meeting, Nov 16 2011, 9.30AM official page

The Chair will draw attention to the emergency evacuation procedure as set out under the notes.

Members who have an interest to declare are asked to: a) State the Item Number in which they have the interest. b) The nature of the interest. c) Whether the interest is personal, or personal and prejudicial. Any member who is unsure about the above should seek advice from the Monitoring Officer prior to the meeting in order to expedite matters at the meeting itself.

Any resident of the South Gloucestershire Council Area or person affected by decisions to be taken by the Council, may address this Committee (for no more than 5 minutes) to present a petition, make a statement, make a written submission of evidence, or participate as a witness.  No prior notice is needed.  Witnesses will be at the prior invitation of the Committee or following successful application to the Monitoring Officer and Head of Legal and Democratic Services – requests to be made in advance.  Normally this will be at the start of the meeting, however the Chair of the meeting has the discretion to allow submissions at the beginning of the relevant agenda item.

To confirm the minutes as a correct record for signing by the Chair.

The Committee is asked to decide whether it would wish to hold any of its meetings in the evening. (Please note that this report also applies to the Corporate Co-ordination Select Committee, given that the membership of both Committees is the same.)  

The Audit Commission’s Audit Manager will provide the Committee with a report on progress in delivering the Commission’s responsibilities as the Council’s external auditor.

To summarise the findings from the 2010/11 audit, includingthe audit of the Council’s financial statements and the assessment of the Council’s arrangements to achieve value for money.

To advise Members of the work carried out by Internal Audit Services since September 2011 and to provide information on current work being undertaken.

The Committee is asked to approve the Annual Report of the Audit and Accounts Committee, covering the period from September 2010 to September 2011.