Minutes for Audit and Accounts Committee meeting, Jun 29 2011, 9.30AM official page

The Chair will draw attention to the emergency evacuation procedure as set out under the notes.

Members who have an interest to declare are asked to: a) State the Item Number in which they have the interest. b) The nature of the interest. c) Whether the interest is personal, or personal and prejudicial. Any member who is unsure about the above should seek advice from the Monitoring Officer prior to the meeting in order to expedite matters at the meeting itself.

To note the Membership of the Committee, as set out on the front cover of the agenda papers.

To note the attached terms of reference.

To note the attached Committee meeting dates for the forthcoming civic year.

Any resident of the South Gloucestershire Council Area or person affected by decisions to be taken by the Council, may address this Committee (for no more than 5 minutes) to present a petition, make a statement, make a written submission of evidence, or participate as a witness.  No prior notice is needed.  Witnesses will be at the prior invitation of the Committee or following successful application to the Monitoring Officer and Head of Legal and Democratic Services – requests to be made in advance.  Normally this will be at the start of the meeting, however the Chair of the meeting has the discretion to allow submissions at the beginning of the relevant agenda item.

To confirm the minutes as a correct record for signing by the Chair.

The Audit Commission’s Audit Manager will provide the Committee with a report on progress in delivering the Commission’s responsibilities as the Council’s external auditor.

The Committee is invited to agree the Audit Plan and proposed fees for 2011/12. Representatives from the Audit Commission will be present to introduce their report.

To set out the Audit Commission’s key findings from their interim audit work at the Council. Representatives from the Audit Commission will be present to introduce their report.

To update Members on the recent consultation paper issued by the Communities and Local Government Department, regarding the future of local public audit, and to seek the Committee’s views on a suitable response.

To seek the Committee’s approval of the Annual Governance Statement for 2010/11.

The Committee is requested to review the annual assurance report which sets out the work carried out by Internal Audit Services during the financial year and which provides an overall opinion on the adequacy of the Council’s system and controls.

The Committee is asked to consider and recommend the annual treasury report to full Council for approval. 

To present the key statutory financial statements from the 2010/11 Accounts, prior to their review by external audit.

To consider the attached work programme.