Venue: CONFERENCE ROOM 3. View directionsItems No. Item
Apologies for absence
Apologies for absence were received from Councillor P Brown.
Declarations of Interest
Members of the Audit Committee are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct.
No Declarations of Interest were made.
The Chair referred the Committee to the Action Schedule and advised that Actions in relation to the Committee Meetings held 21 June 2010, 27 September 2010, 25 October 2010 and 6 December 2010 had now all been addressed.
Actions in relation to the Meeting held 17 January 2011, Mark Thomas advised the Committee that the report was nearing completion.
Actions in relation to the Meeting held 28 February 2011 the Committee were advised that a joint training session would be arranged with James Quance early in September.
To consider a report from the Director of Customer Services
The Chair welcomed Ellis Cooper and Lorna Townsend to the Meeting.
Ellis Cooper led the Committee through the report and Policies and stated that he would welcome feedback from the Members on the matter.
Questions were raised by the Members and were answered by the Officers.
That a progress report on the issue be made to the Committee in six months.
To consider a report from the Chief Executive
- Agenda Item 4.0 - Appendix 1 - Annual Governance Statement 2009-10.pdf, item970. PDF 114 KB
- Agenda Item 4.0 - Appendix 2 - Corporate Risk Register 2010-11.pdf, item970. PDF 84 KB
- Agenda Item 4.0 - Appendix 3 - Protection of Vulnerable Children and Adults Performance - December 2010.pdf, item970. PDF 174 KB
- Agenda Item 4.0 - Appendix 4 - Highway Maintenance Performance - December 2010.pdf, item970. PDF 122 KB
The Chair welcomed Kerry O’Donovan to the Meeting.
Kerry O’Donovan led the Members through the report for their information.
Arising on paragraph (k) Establishing clear channels of communication with all sections of the Community and other stakeholders, ensuring accountability and encouraging open consultation, a Member stated that it could be for the Audit Committee to undertake an annual audit of Consultation. He also enquired if there was a toolkit available where members of the public could find information on the Web site.
Another Member then referred to the difference between engagement and consultation and that there was the need for the Council to have a statement on how it intended to engage.
That the Corporate Communication Team be invited to provide an update on progress being made on consultation and engagement regarding the mechanisms of engagement over the next twelve months.
The Committee were also advised that in relation to (j) the Wales Charter for Member Support and Development had been obtained.
FURTHER RESOLVED that
(a) PDF 125 KB
To consider a report from the Chief Executive
- Appendix 1 Annual Improvement Report, item971. PDF 216 KB
- Appendix 2 AAP - Accountancy, item971. PDF 42 KB
- Appendix 3 AAP - Estates, item971. PDF 45 KB
- Appendix 4 AAP - Human Resources, item971. PDF 41 KB
- Appendix 5 AAP - Audit Performance Partnerships, item971. PDF 64 KB
The Chair welcomed Steve Jones, Mark Taylor, Lisa Emerson, Mark Tuson and Sarah Macalistair Smith to the Meeting.
Mark Thomas led the Members through the report for their information.
Colin Davies of the Wales Audit Office then referred to the Annual Improvement Report and advised that it was a positive report.
Steve Jones referred the Members to the Accountancy Service Area within the report and outlined in detail the recommendation and the actions required and responded to questions raised on the area by the Members.
Mark Tuson referred the Members to the Human Resources Service Area within the report and outlined in detail the recommendation and the actions required and responded to questions raised on the area by the Members.
Mark Taylor referred the Members to the Estates Service Area within the report and outlined in detail the recommendation and the actions required and responded to questions raised on the area by the Members.
Lisa Emerson then updated the Committee in relation to Asset Management which had been identified as a risk in the Corporate Risk Register.
She advised the Members of the current position and the priorities in relation to this issue.
Mark Thomas and Sarah Macalistair Smith referred the Members to the Audit, Performance and Partnerships Area within the report and outlined in detail the recommendation and the actions required and responded to questions raised on the area by the Members.
Colin Davies then referred to monitoring performance and that the Members had a key role to play in ensuring that the various plans, MTFP, Workplace Development Plan and the Asset Management Plan were connected / joined up.
That the contents of the report and the progress made against the proposals made by the Wales Audit Office be noted.
External Audit Plan
To receive an update from the External Auditors (PricewaterhouseCoopers)
The Chair welcomed James Quance of PriceWaterhouseCoopers to the Meeting.
James Quance referred the Committee to the Draft Financial Audit Outline and advised that the final plan would be brought to the next Committee Meeting.
Any other business deemed urgent by the Chair
The Chair referred to the Audit Reports that had been circulated to the Committee and advised that these were for information purposes only.
The Chair advised that there was no business deemed urgent.