Minutes for Cabinet Member - Performance and Governance meeting, May 6 2009, 9.00AM official page

No apologies for absence were received.

Members and Officers are requested to give notice of any personal or prejudicial interest and the nature of that interest, relating to any item on the agenda in accordance with the relevant Code of Conduct.

No declarations of interest were received.

Minutes of the meeting held on 18 March 2009.

RESOLVED:

That the Minutes of the Meeting held on 18 March 2009 be confirmed as a correct record.

Report of the Chief Executive

The Cabinet Member considered the report of the Chief Executive informing of her Departmental Service Plan 2009/10 – 2011/12 and setting out the Annual Action Plans for this period.

Attached as an Annex to the report was a copy of the Chief Executive’s Three Year Service Delivery Plan (Departmental Service Plan) 2009/10 – 2011/12.

The Assistant Chief Executive (Management) presented the Performance and Partnerships section of the Plan identifying the Sefton Borough Partnership (SBP), the Comprehensive Area Agreement (CAA) and data quality as areas which would need close monitoring.

The Assistant Chief Executive (Communications) presented the Communications section of the Service Plan and answered questions thereon.

RESOLVED: That

(1)

the progress made on 2008/09 actions be noted;

(2)

the intended action plans 2009/10 – 2011/12 be approved;

(3)

the matter of data quality be addressed by:

(i)                 the submission of regular monitoring reports to the Cabinet Member;

(ii)               consideration being given to the matter of data quality being examined and reviewed by the Council’s Audit and Governance Committee; and

(iii)             the Overview and Scrutiny Committee - Performance and Corporate Services, being requested to undertake an evaluation of the Council’s data quality; and

(4)

a report on Communications Strategy monitoring and measurement of outcomes be submitted to the next meeting.

Report of the Sefton Equalities Partnership Director

The Cabinet Member considered the report of the Sefton Equalities Partnership Director which provided an overview of the results for the fourth quarter (November/December 2008) survey of the Sefton Citizens’ Panel. The report indicated that this survey was shared between Sefton NHS and Sefton Council’s Health and Social Care Department. The Survey sought to receive feedback on the priorities for Sefton’s Housing Strategy over the next 5 years and assessed people’s feelings about the care of persons suffering from dementia.

The Public Engagement and Consultation Officer, Sefton Equalities Partnership, listed the key findings of the survey (as detailed in paragraph 4.2 of the report) indicating that the survey data would be circulated to all partners and used to inform the Housing Strategy and Sefton NHS’s 5 Year Strategic Plan; and concluded that the findings would be published in a Citizen’s Panel newsletter which would be distributed to all Citizen’s Panel members and uploaded on eConsult.

RESOLVED:

That the findings of the Citizen’s Panel Quarter 4, 2008 Survey be noted.

Report of the Assistant Chief Executive (Management)

The Cabinet Member considered the report of the Assistant Chief Executive (Management), updating on the progress of Sefton’s refreshed Local Area Agreement (LAA).

The report indicated that following extensive negotiations between officers, members of the Sefton Borough Partnership and Government Office counterparts, the negotiations around the refresh of Sefton’s LAA were now concluded.

Annex 1 to the report listed the refreshed LAA indicators which included an additional small number of ‘local’ indicators suggested for the achievement of LAA priorities.

The Local Area Agreement Officer, Policy and Performance Unit presented the report and answered questions thereon.

RESOLVED:

That the targets for the refreshed Local Area Agreement 2008-2011 be noted.

Report of the Assistant Chief Executive (Management)

The Cabinet Member considered the report of the Assistant Chief Executive (Management) on proposed performance reporting options for Sefton’s Local Area Agreement 2008-2011.

Appendix A to the report contained a suggested Annual Agenda Plan/Timetable for performance reporting to the Cabinet Member in 2009-2010.

RESOLVED: That

(1)

the suggested Annual Agenda Plan for Performance Reporting to the Cabinet Member, indicated in Appendix A to the report, be approved;

(2)

submission in June 2009 of the 2008/9 Annual Performance Report be endorsed;

(3)

it be noted that the 2008/09 Annual Performance Report would be the first to be prepared

(4)

the production of a critical evaluation of the information contained in the report for the improvement of the 2009/10 report be endorsed;

(5)

the continued development of equalities and area performance reporting and their incorporation into the performance reporting schedule be noted; and

(6)

alteration of the six-monthly schedules for thematic groups, according to the availability of best data, be noted.

The Cabinet Member indicated that due to his forthcoming appointment as Mayor to Sefton Council for 2009/10, this was Councillor Doran’s last meeting.

RESOLVED:

That Councillor Doran be congratulated on his appointment as Mayor in 2009/10, thanked for his hard work and commitment in his role as Performance and Governance Spokesperson over the past year and wished all the best for the future.