Minutes for Cabinet Member - Performance and Governance meeting, Jul 8 2009, 9.00AM official page

The Cabinet Member welcomed Members and Officers to the Portfolio Monitoring and Review Meeting for consideration of Quarters 3 and 4 performance reports 2008/09 for the Health and Social Care, Communities, Environmental Protection and Technical Services Portfolios

No apologies for absence were received.

Members and Officers are requested to give notice of any personal or prejudicial interest and the nature of that interest, relating to any item on the agenda in accordance with the relevant Code of Conduct.

The following Declaration of Interest was received:

Member

Minute No.

Interest

Action

Councillor Brodie-Browne

22  - Health and Social Care Portfolio Performance Report 2008/09 Quarter 4

Prejudicial

Left the room and took no part in the consideration of this item.

Minutes of the meeting held on 10 June 2009

RESOLVED:

That the Minutes of the meeting held on 10 June 2009 be approved as a correct record.

Report of the Assistant Chief Executive (Management)

The Cabinet Member considered the report of the Assistant Chief Executive (Management) advising that this was the second of two extended meetings for the presentation of Quarters 3 and 4 biannual monitoring reports which would enable to Cabinet Member to review the performance of the Authority across all departments.

The report indicated that the Portfolio Performance Reports had already been considered by the service portfolios and elected Members and senior officers for the Council’s services were now invited to come and discuss performance - highlighting achievements, identifying challenges and presenting solutions to problems.

The report concluded that the Cabinet Member was asked to make recommendations arising from the consideration of the performance reports and refer matters for further consideration by the Overview and Scrutiny Committee.

RESOLVED:

That the report be noted.

Councillor Lord Fearn to Chair the next Agenda Item due to a Declaration of Interest by the Cabinet Member in respect of the Health and Social Care Portfolio.

RESOLVED:

That due to the Declaration of Interest of the Cabinet Member, Councillor Brodie-Browne, indicated in Minute No. 18 above, Councillor Lord Fearn, Substitute Cabinet Member – Performance and Governance, be appointed Chair for the following item.

Report of the Strategic Director Health and Social Care

The Cabinet Member to re-assume his position as Chair for the remainder of the meeting.

The Cabinet Member considered the report of the Strategic Director of Health and Social Care updating on progress achieved in meeting his department’s objectives for 2008/09.

The Cabinet Member – Health and Social Care, together with the Director of Central Services, Health and Social Care presented the report in conjunction with the departmental SPRINT report indicating the achievements at the end of the fourth quarter 2008/09 and answered questions thereon.

RESOLVED:   That

 (1)      the performance on activity in the Health and Social Care Portfolio for the fourth quarter 2008/09 in relation to achieving key objectives as referred to in the report be noted; and

 (2)      the fact that the information contained in the report had been referred to Cabinet as part of a consolidated report on performance information across the Council, be noted.

Report of the Chief Executive

The Cabinet Member considered the report of the Chief Executive updating on progress achieved in meeting objectives for 2008/09, in relation to performance within two service areas of the Department, namely, Community Safety and the Sefton Equalities Partnership.

The Cabinet Member – Communities together with Officers from Community Safety and the Sefton Equalities Partnership presented the report in conjunction with the Departmental SPRINT report and answered questions thereon.

RESOLVED:

That the Quarter 3 and Quarter 4 performance in respect of the Communities Portfolio which falls within the responsibilities of the Chief Executive’s Departmental Service Plan be noted.

Report of the Environmental Protection Director

Cabinet Member considered the report of the Environmental Protection Director on the departmental progress made against the 2008/09 Service Plan; and indicating that a decision on this matter was required in order to comply with corporate performance management procedures.

The report detailed the key performance against the 2008/09 Service Plan relating to:

·                  Sustainable Waste Management

·                  Cleaner, Safer, Greener

·                  Climate Change

·                  Protecting the Public, Environment and Animal Health through statutory compliance regimes

·                  Regulatory Reform

·                  Performance against Statutory Intervention Programmes

·                  Requests for Service

·                  Public Health/Crime and Disorder Partnerships

·                  Financial Management

·                  Sickness Management

·                  Environmental Protection Department Service Expansion

The Cabinet Member – Environmental, together with the Environmental Protection Director and Officers from his Department presented the report in conjunction with the departmental SPRINT report and answered questions thereon.

RESOLVED:  

That the achievement of the Environmental Protection Department against key performance indicators and planned activities during 2008/09 be noted.

Report of the Strategic Director of Regeneration and Environmental Services.

The Cabinet Member considered the report of the Strategic Director of Regeneration and Environmental Services updating on the performance of the Technical Services Department for 2008/09 and with particular regard to the Service Delivery Plan; and indicating that a decision on this matter was required to comply with the Corporate Performance Management procedure.

This report was a year-end update report for Technical Services, for the period April 2008 to March 2009, and the report encompassed the full range of services under the remit of the previous Technical Services Department.  However, following the implementation of the Major Service Review, and the transfer of services to either Capita Symonds, the Planning and Economic Regeneration Department, or the retained function, the content of future performance reports was likely to be subject to change; and the report made reference to the performance reports of the Corporate and Departmental Plans, as obtained from the Council's SPRINT system.

Attached as an annexe to the report was a copy of Departmental Services Plan Quarter 4 2008/09.

The Cabinet Member – Technical Services, together with Officers from Regeneration and Environmental Services presented the report in conjunction with the departmental SPRINT report and answered questions thereon.

RESOLVED:

That the performance achieved by the Technical Services Department against the targets set out in the Service Delivery Plan be noted.

Report of the Assistant Chief Executive (Communications) and Legal Director

Further to Minute No. 4 of the Overview and Scrutiny Management Board meeting held on 23 June 2009, the Cabinet Member considered the joint Report of the Assistant Chief Executive (Communications) and the Legal Director seeking approval for a set of media guidelines – 7^th Draft (previously known as media ‘protocol’) governing the Council’s work with the media, which would also be considered by the Standards Committee on 16 July, Cabinet on 6 August and Full Council on 3 September 2009.

The guidelines revised at Annex A set out how the Council’s media relations operated and clarified the roles and responsibilities of elected Members.

The report indicated that research had been carried out into what other Metropolitan Authorities and Councils were doing in this area and the suggested guidelines were in line with the outcomes of this exercise.

The report concluded by indicating that the revised media guidelines had been circulated to the three Political Groups.

RESOLVED: 

That the contents of the Elected Member and Officer Media Guidelines be endorsed.