Minutes for Oxfordshire Waste Partnership Joint Committee (meeting with the Oxfordshire Environment Partnership) meeting, Mar 25 2011, 9.30AM official page

Note: Oxfordshire Waste Partnership members can participate in the discussion of items in this Section of the agenda but may not vote.

The Secretary to report on apologies for absence by Environment Partnership members and on the attendance by Deputy Members notified to her before the start of the meeting.

 

(Contact Julie Dean (Tel: 01865 815322) to tender apologies and advise of attendance by the named Deputy Member).

To approve the Minutes of the meeting of the Environment Partnership Committee held on  21 January 2011 (EP3). (Please note that you are required to approve Minute numbers 58/10 to 63/10 inclusive).

9.30am

 

Sarah Carter, Performance & Review Officer, Oxfordshire County Council, will give an oral update on the review of priorities which is currently taking place.

Note: OWP and EP members can participate in the discussion of items in this Section of the agenda.  It is comes to a vote, OWP an EP members will need to vote separately.

9.40 am

 

At the last meeting, on 21 January 2011, views were sought on the future activities and role of the Environment Partnership. Following a full discussion it was agreed to:

 

(a)               review the aims and ambitions for the environment and climate change priorities over which the Environment and Waste Partnerships have the greatest influence; and

(b)               investigate opportunities for alignment of the Environment Partnership with the Local Enterprise Partnership (LEP).

 

This report (OWP6) provides further detail and proposes some recommendations for the way forward.

 

The Partnerships are RECOMMENDED that:

 

a)     the Environment Partnership should focus on work on local authority estates which contributes to reducing greenhouse gas emissions and where direct savings can be achieved;

 

b)    the local authority officer group will report to the Environment Partnership only:

·        when there are issues which need to be supported or resolved at a strategic level;

·        on matters relating to relevant Oxfordshire 2030 priorities;

·        in response to specific requests, for example, to share best practice;

·        to provide annual reports, for example, on greenhouse gas emissions on local authorities’ own estate;

 

c)      the Environment Partnership will have a continuing role in relation to local residents and communities, and that a “challenge group” representing Oxfordshire-wide organisations is invited to bring issues and proposals to the partnership, or provide challenge and feedback on proposed partnership activities, as the need arises;

 

d)     strategic matters or problems which cannot be resolved by the Environment or Waste Partnerships are referred to the LEP, if relevant, or other appropriate forums;

 

e)     the Environment Partnership will continue to consider priorities for Oxfordshire 2030; and

 

f)        the Environment Partnership should investigate possibilities of working with potential partners such as Low Carbon Oxford to maximise income generation.

 

Note: Environment Partnership members can participate in the discussion of items in this Section of the agenda but may not vote.

The Secretary to report on apologies for absence by Oxfordshire Waste Partnership members and on the attendance by Deputy Members notified to her before the start of the meeting.

 

(Contact Julie Dean (Tel: 01865 815322) to tender apologies and advise of attendance by the named Deputy Member).

To approve the minutes of the Oxfordshire Waste Partnership Joint Committee held on  21 January 2011 (OWP9). (Please note that you are required to approve Minute numbers 62/10  - 77/10 inclusive).

10:00 am

 

A presentation will be given on the work undertaken during 2010/11 by the Community Action Group (CAG) Project.

10:20 am

 

The report (OWP11) provides a further update on planned changes to Household Waste Recycling Centre provision. The consultation document is also attached.

 

Representatives of the Oxfordshire Waste Partnership are RECOMMENDED to provide feedback on the revised HWRC strategy and are encouraged to formally respond to the consultation. 

 

10.35 am

 

The report (OWP12) provides an update on financial arrangements payments for the year to date and to set out a current estimate for the year end adjustment payment.

 

The Oxfordshire Waste Partnership is RECOMMENDED

 

(1)   to note the financial arrangements payments, as set out in appendix 1, and the forecast year end adjustment figures, as set out in appendix 2; and

 

(2)   that the forecast residual waste allowances for 2011/12 be agreed at the next meeting of the Oxfordshire Waste Partnership on 24 June 2011.

10.40 am

 

To provide a quarterly update on the performance of the Oxfordshire Waste Partnership (OWP13).

 

The Oxfordshire Waste Partnership is RECOMMENDED to note the report and to agree the revised project completion date proposed in section 2.2 (relating to the websites review).

10.45 am

 

To update the Oxfordshire Waste Partnership on progress in relation to the residual Waste Treatment Procurement Project (OWP14).

 

The Oxfordshire Waste Partnership is RECOMMENDED to note and support the progress made on the procurement of residual waste treatment.

To consider a draft action plan for 2011/12 – 2013/14 in support of the Joint Municipal Waste Management Strategy (JMWMS) (OWP15).

 

The Oxfordshire Waste Partnership is RECOMMENDED to agree the action plan as set out at annex 1.

 

10.55 am

 

The report (OWP14) considers a draft action plan for 2011/12 – 2013/14 in support of the Partnership’s Joint Municipal Waste Management Strategy (JMWMS).

 

The Oxfordshire Waste Partnership is RECOMMENDED to note the report and that further detail on the process and timescales for completing the five year review of the JMWMS will be provided in June 2011.

11.05 am

 

To report on a review of the effectiveness of the internal audit function of Oxfordshire Waste Partnership (OWP17).

 

The Oxfordshire Waste Partnership is RECOMMENDED to note the review findings as set out in the report and to raise any concerns it may have with regards to the efficacy of the OWP internal audit function.

11.10 am

 

The report (OWP18) sets out the External Audit findings for 2009/10.

 

The Oxfordshire Waste Partnership is RECOMMENDED to note the issues raised by the external auditors, as set out in paragraphs 2.2 to 2.4 and to agree the responses.