Minutes for Audit and Accounts Committee meeting, Jan 12 2011, 9.30AM official page

The Chair will draw attention to the emergency evacuation procedure as set out under the notes.

Members who have an interest to declare are asked to: a) State the Item Number in which they have the interest. b) The nature of the interest. c) Whether the interest is personal, or personal and prejudicial. Any member who is unsure about the above should seek advice from the Monitoring Officer prior to the meeting in order to expedite matters at the meeting itself.

Any resident of the South Gloucestershire Council Area or person affected by decisions to be taken by the Council, may address this Committee (for no more than 5 minutes) to present a petition, make a statement, make a written submission of evidence, or participate as a witness.  No prior notice is needed.  Witnesses will be at the prior invitation of the Committee or following successful application to the Monitoring Officer and Head of Legal and Democratic Services – requests to be made in advance.  Normally this will be at the start of the meeting, however the Chair of the meeting has the discretion to allow submissions at the beginning of the relevant agenda item.

Members will recall that the meeting on the 13^th April 2011 was brought forward from its original date in late April, due to its proximity to the local elections but the Committee is now being formally asked to consider whether this meeting should be stood down, due to the election ‘purdah’ period.

(Should the April meeting be stood down, the Committee should be aware that an additional meeting may need to be arranged in the latter half of July.)

To confirm the minutes as a correct record for signing by the Chair.

The Audit Commission’s Audit Manager will provide the Committee with a report on progress in delivering the Commission’s responsibilities as the Council’s external auditor.

To consider the following Audit Commission reports: Audit Plan (appendix A); 2010/11 Opinion Audit – changes you can expect to see (appendix B); Certification of Claims and Returns - Annual Report (appendix C).

To update the Committee on progress against the action plan developed as part of the Your Business@ Risk Survey.

To advise Members of the work carried out by Internal Audit Services since the last progress report in September.

That the Committee considers recommending the Treasury Management and Investment Strategies, the Prudential Indicators and the Minimum Revenue Provision Policy to Council for approval.