Minutes for Audit and Accounts Committee meeting, Jun 30 2010, 9.30AM official page

The Chair will draw attention to the emergency evacuation procedure as set out under the notes.

Members who have an interest to declare are asked to: a) State the Item Number in which they have the interest. b) The nature of the interest. c) Whether the interest is personal, or personal and prejudicial. Any member who is unsure about the above should seek advice from the Monitoring Officer prior to the meeting in order to expedite matters at the meeting itself.

To note the membership, as set out on the front cover of the agenda papers.

To note the attached terms of reference.

To note the dates of meetings for the forthcoming civic year, as attached.

Any resident of the South Gloucestershire Council Area or person affected by decisions to be taken by the Council, may address this Committee (for no more than 5 minutes) to present a petition, make a statement, make a written submission of evidence, or participate as a witness.  No prior notice is needed.  Witnesses will be at the prior invitation of the Committee or following successful application to the Monitoring Officer and Head of Legal and Democratic Services – requests to be made in advance.  Normally this will be at the start of the meeting, however the Chair of the meeting has the discretion to allow submissions at the beginning of the relevant agenda item.

To confirm the minutes as a correct record for signing by the Chair.

To update Members on actions taken in response to the Action Plan agreed between the four authorities and the Audit Commission.

Terry Wagstaff, Chief Executive of the West of England Partnership, will be attending the Committee meeting on the 30^th June to present the report.

The Audit Commission’s Audit Manager will provide the Committee with a report on progress in delivering the Commission’s responsibilities as the Council’s external auditor.

To review the Audit Commission’s proposed work plan for 2010-11.

To advise Members of the work carried out by Internal Audit Services during the financial year and to provide an overall opinion on the adequacy of the Council’s systems and controls.

The annual treasury report is a requirement of the Council’s reporting procedures.  The report describes the treasury activity during 2009/10, and the actual Prudential Indicators for 2009/10.

To present the Council’s draft 2009/10 Accounts, before the start of the external audit.

To consider the attached work programme.