Minutes for Council meeting, May 12 2010, 7.00PM official page

The meeting was opened by prayers by the Lord Mayor’s Chaplain Reverend Canon Norman Woods.

Apologies for absence were received from Councillors Calvert-Mindell and Parry.

It was proposed by Councillor Samper and seconded by Councillor Sharp that Councillor Pat Todd be elected Lord Mayor of Canterbury for the Council Year 2010/11.

There were no other nominations.

It was then

RESOLVED - That Councillor Pat Todd be elected Lord Mayor of Canterbury for the Council Year 2010/11.

Councillor Todd then made a declaration of acceptance of the office of Lord Mayor of Canterbury. He then took the Chair and thanked the Council for electing him.

The Lord Mayor reported that his wife, Barbara Todd, would be the Lady Mayoress and that her charities are The Royal National Lifeboat Institution, Strode Park at Herne Bay and Help for Heroes.

The Lord Mayor advised the Council that Reverend Robert Prance would be his Chaplain.

The Lord Mayor presented a past Lord Mayor’s badge to Councillor Cragg and thanked him for his services to the Council during his term of office for the year 2009/10.

Councillor Cragg expressed his thanks to his wife, Sheila Cragg for her support, Councillor Davis the Sheriff and Vice-Chairman, his Chaplain Reverend Canon Woods, staff at Tower House, the persons who had assisted with the work of the Lady Mayoress’ charities, and the Press for their support during his term of office for 2009/10.

Councillor Cragg mentioned some of the events and activities in which he had been involved with during his term of office.

It was proposed by Councillor Harrison and seconded by Councillor Ellis that Councillor Sally Pickersgill be elected Sheriff and Vice-Chairman of the Council for the Council Year 2010/11.

There were no other nominations. It was then -

RESOLVED – That Councillor Pickersgill be elected Sheriff and Vice-Chairman of the Council for the Council Year 2010/11.

The Lord Mayor congratulated Councillor Pickersgill upon her election as Sheriff and Vice-Chairman for the Council Year 2010/11.

Councillor Pickersgill then made a declaration of acceptance of the office of Sheriff and Vice-Chairman of the Council and expressed her thanks to the Council for her election for the Council Year 2010/11.

Councillor Pickersgill advised the Council that her Escort would be her partner, Mr Robert Waters.

The Lord Mayor presented to Councillor Davis a past Sheriff’s badge and thanked her for her services to the Council during her term of office as the Sheriff and Vice-Chairman for the Council Year 2009/10.

Councillor Davis expressed her thanks to her Escorts, Maxine Marsh and Joyce Phillips, and everyone who had assisted her during her term of office as Sheriff and Vice-Chairman over the previous year. Councillor Davis mentioned some of the events and activities in which she had been involved with during her term of office.

It was proposed by Councillor Mrs Law, seconded by Councillor Samper, and

RESOLVED – That Councillor Gilbey be elected Leader of the Council for the Council Year 2010/11.

(i)           To agree the number of Members to be appointed to the Executive.

(ii)         To appoint those Members.

(NOTE: Under Article 7.02 of the Constitution the Executive will consist of the Leader together with up to 9 additional Councillors who shall be appointed to the Executive by the Council).

It was proposed by Councillor Gilbey, seconded by Councillor Mrs Law, and

RESOLVED - That the Executive for the Council Year 2010/11 shall comprise the Leader, plus eight Executive Members.

It was then proposed by Councillor Gilbey, seconded by Councillor Mrs Law, and

RESOLVED – That the following Councillors be appointed as the remaining Executive Members for the Council Year 2010/11:-

Councillors Austin, Doyle, Ellis, Mrs Law, Lee, Patterson A Taylor and Vickery-Jones.

The Leader reported that the Herons Centre development at Herne Bay had started.

To confirm as a true record the minutes of the meeting of the Council held on 22 April 2010.

The minutes of the meeting of the Council held on 22 April 2010 were agreed as a true record and signed by the Lord Mayor.

To appoint the Committees of the Council and the Panels and the Whitstable Harbour Board for the Council Year 2010/11 and to determine the membership and quorum and the terms of reference thereof - Report of the Chief Executive (to follow).

Details of the suggested powers and duties and delegated powers of the Committees, Panels and the Whitstable Harbour Board (if appointed) are set out in the Constitution for the year 2010/11 (Document to follow).

It was proposed by Councillor Gilbey, seconded by Councillor Mrs Law, and

RESOLVED -

(1)   That the Council appoint the Committees, Appointments Sub-Committee, Panels and the Whitstable Harbour Board, as appended to these minutes, and that the nominations of the Group Leaders regarding their memberships be approved subject to the following

Amend the membership of the Housing Appeals and Benefits Committee by

moving Councillor Staley from Panel 1 to Panel 2

moving Councillor Linfield from Panel 2 to Panel 1

(2)   That, where required, the quorum of Committees, Panels, and the Whitstable Harbour Board, as set out in the Appendix to these minutes, be approved.

(3)   That Mrs Janet Jerram be appointed as the Independent Member of the Audit Committee for the year 2010/11 and the Chair of the Committee.

(4)   That the terms of reference of the Committees, Panels and the Whitstable Harbour Board, which form part of the Constitution reported to the Annual Meeting, be approved.

(5)   That a Member Training Group be appointed for the year 2010/11 and that the membership comprise Councillors Austin, Calvert-Mindell,

R Flaherty, J Perkins, H Taylor and Seath.

(6)   That a Political Management Member Panel be appointed for the year 2010/11 with the terms of reference set out in the Constitution for the year 2010/11 and membership of Councillors Dixey, Ellis, M Flaherty, Gilbey, Mrs Law, Lee, A Perkins, Seath and A Taylor.

(7)   That the Leader and the Deputy Leader be appointed as the Council’s representatives to serve on the East Kent (Joint Arrangements) Committee for the year 2010/11.

(8)   That Councillors Cragg, A Perkins and Samper be appointed as the Council’s representatives on the East Kent (Joint Scrutiny) Committee for the year 2010/11.

(9)   That an appointments to Outside Bodies Working Group be appointed for the Council Year 2010/11 with a membership of Councillors Pickersgill, Reuby, Sharp, H Taylor plus 2 Liberal Democrats and 1 Labour Member  to be advised by the Group Leaders.

To agree the Scheme of Delegation as found in Part Three of the Constitution (Document to follow).

It was proposed by Councillor Gilbey, seconded by Councillor Mrs Law, and

RESOLVED – That the Scheme of Delegation to Officers, as set out in Part Three of the Constitution, be approved.

To adopt the Proper Officer provisions as found in Part Three of the Constitution (Document to follow).

It was proposed by Councillor Gilbey, seconded by Councillor Mrs Law, and

RESOLVED – That the appointment of the Proper Officers of the Council, as set out in Part Three of the Constitution, be approved.

To adopt the remaining parts of the Constitution for the year 2010/11 (Document to follow)

The Head of Legal and Democratic Services advised that a correction was required to the Constitution, which had been circulated for the meeting, by replacing the Members Allowances Scheme by the Scheme that had been adopted by the Council in February 2010.

It was proposed by Councillor Gilbey, seconded by Councillor Mrs Law, and

RESOLVED – That, subject to the above correction, the Council adopt the remaining parts of the Constitution, now reported.

To adopt the programme of meetings for the year 2010/11

It was proposed by Councillor Gilbey, seconded by Councillor Mrs Law, and

RESOLVED – That, subject to the Joint Transportation Board meeting on 29 June 2010 being changed to 6 July 2010, the programme of meetings of the Council for the year 2010/11, as appended to these minutes, be approved except that the programme of meetings of the Executive be referred to the Executive for consideration.

To appoint the Members to serve on the above Group for the year 2010/11.

It was proposed by Councillor Gilbey, seconded by Councillor Mrs  Law, and

RESOLVED - That Councillors Bissett, Dixey, R Flaherty, MacCaul, Patterson, Pickersgill, Sonnex and H Taylor be appointed as the Council’s representatives on the Staff and Safety Joint Consultative Group for the year 2010/11.

To appoint the nine City Councillors to serve on the Joint Transportation Board for the year 2010/11.

A Special Meeting of the General Purposes Committee will be called on a date before the first meeting of the Joint Transportation Board on 29 June 2010 to decide the Vice-Chairmanship of the Board, who shall be a City Councillor, for the year 2010/11. It is the County Council’s turn this year to elect the Chairman of the Board.

It was proposed by Councillor Gilbey, seconded by Councillor Mrs Law, and

RESOLVED - That Councillors Berridge, Cragg, Eden-Green, Ellis, Hando, McMahan, Sharp, Thomas and Wratten be appointed as the City Councillors to serve on the Joint Transportation Board for the year 2010/11.

To appoint the seven City Councillors to serve on the Whitstable Harbour Board until the Annual Meeting of the Council in May 2011.  (The names of the City Councillors will be set out in the report of the Chief Executive under item No. 17)

The Independent Members of the Whitstable Harbour Board have already been appointed for the term of office set out in the report of the Chief Executive for that item.

It was proposed by Councillor Gilbey, seconded by Councillor Mrs Law, and

RESOLVED – That Councillors Dixey, Hando, Harrison, J Perkins, Thomas, Windsor and Wratten be appointed as the seven City Councillors to serve on the Whitstable Harbour Board until the Annual Meeting of the Council in May 2011.

(Katrina Brown, Adam Roake, Henry Lang, Alex Stanmore and Ian Waddington had already been appointed as Independent Members of the Whitstable Harbour Board).

To appoint the Independent Members for the year 2010/11 – Report of the Head of Legal and Democratic Services (to follow)

It was proposed by Councillor Gilbey, seconded by Councillor Mrs Law, and

RESOLVED -

(a)               That Mr Peter Gottschalk and Mr Philip Lennard be re-appointed as Independent Members of the Committee.

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(b)               That Mr Raymond Evison and Mr Kenneth Terrett be re-appointed as two of the three parish council representatives on the Committee for a period of one year.

(Mr Tony Day had already been appointed as the third parish council representative on the Standards Committee for a period of three years expiring in May 2011).

To consider the report of the Chief Executive

Note:

The Special Meetings of the Executive and Committees and the Appointments Sub-Committee following on from the Annual Meeting will now take place - A separate Guidance Note will be used in advance of the Annual Meeting.

It was proposed by Councillor Gilbey, seconded by Councillor Mrs Law and

RESOLVED – That the appointment of council representatives on outside bodies which are required to be made during the Council Year 2010/11, as set out in the Appendix to these minutes, be approved subject to the following -

(i)                 the referral back to the Working Group of the nomination of a council representative on Canterbury-Reims Twinning Association;

(ii)               the appointment of Councillor Doyle as the fourth representative of the council on Canterbury Theatre and Festival Trust.