Minutes for Cabinet meeting, Dec 14 2009, 6.00PM official page

Apologies were received from Councillors Alan Laing and Rita Krishna.

There were no declarations of interest.

To approve the minutes of the meeting held on 23^rd November 2009.

RESOLVED that the minutes of the meeting held on 23^rd November 2009 were confirmed as a true and accurate record of the proceedings.  

There were no matters arising.

To receive the minutes of the Cabinet Procurement Committee (CPC) held on 17^th November 2009 for noting only. (to be tabled)

Councillor Lloyd advised that the minutes of the meeting of the Cabinet Procurement Committee held on 17th November 2009 would be available at the next meeting following Committee approval. 

This report seeks approval to enter into a 99 year lease for part of the Skinners’ Academy site to enable EDF Energy to commission a new transformer chamber.

RESOLVED:

1.  To approve the grant of a 99 year lease on the Skinners’ Academy site, Woodberry Grove, N4 to EDF Energy Works Limited (EDF) at a peppercorn rent on the basis set out in this report.

2.  To delegate authority to the Director of Legal and Democratic Services to agree the form of lease and enter into it on behalf of the Council.

3.  To delegate authority to the Director of Legal and Democratic Services to agree the form of lease with the joint freeholders of the land, The Worshipful Company of Skinners as Trustee of the Skinners’ Academy Foundation (“Skinners’ Company”).

Mayor Pipe introduced the report.

RESOLVED:

1.  To approve the grant of a 99 year lease on the Skinners’ Academy site, Woodberry Grove, N4 to EDF Energy Works Limited (EDF) at a peppercorn rent on the basis set out in this report.

2.  To delegate authority to the Director of Legal and Democratic Services to agree the form of lease and enter into it on behalf of the Council.

3.  To delegate authority to the Director of Legal and Democratic Services to agree the form of lease with the joint freeholders of the land, The Worshipful Company of Skinners as Trustee of the Skinners’ Academy Foundation (“Skinners’ Company”).

This report delegates the authority for the terms of the leases to be drawn up for developments on East Marsh which relate to the Olympic and Paralympic Games.

RESOLVED:

1.  To delegate authority to the Chief Executive to agree the commercial arrangements and terms as contained in this report.

2.  To delegate authority to the Corporate Director of Legal & Democratic Services to enter into necessary and ancillary legal documentation necessary to effect the terms agreed to complete the proposed transactions.

Councillor Nicholson introduced the report.

RESOLVED:

1.  To delegate authority to the Chief Executive to agree the commercial arrangements and terms as contained in this report.

2.  To delegate authority to the Corporate Director of Legal & Democratic Services to enter into necessary and ancillary legal documentation necessary to effect the terms agreed to complete the proposed transactions.

This report requests Cabinet to endorse the Health and Wellbeing Profile for Hackney and the joint strategic needs assessment publication.

RESOLVED to endorse the Health and Wellbeing Profile for Hackney and the City, our joint strategic needs assessment 2009 and agree to its publication.

Councillor Khan introduced the report.

RESOLVED to endorse the Health and Wellbeing Profile for Hackney and the City, our joint strategic needs assessment 2009 and agree to its publication.

This report on the Capital Programme seeks changes to resource/spending approval for schemes already included in the approved Programme and new additions to the programme.

REsolved

1.  That the schemes for Children & Young Peoples Services Directorate be given resource, spending and virement approval, as follows:

Building Schools for the Future: Spending approval is requested for £1,000k in 2009/10 to fund preparatory works for future phase 2 schemes at Haggerston, Cardinal Pole & Our Lady’s Covent schools and also to fund decant facilities and whole life cycle costs in respect of phase 1 schools.

Tyssen Primary School Roof Replacement: Resource and spending approval is requested for £220k (£9k in 2009/10 and £ 211k in 2010/11) to fund a roof replacement scheme at the school.

Millfields Primary School Lift Replacement: Spending and virement approval is requested for £120k (£6k in 2009/10 and £114k in 2010/11) to provide a suitable modern lift as part of the Schools Access Initiative.

YOT Accommodation: Spending approval is requested for £600k in 2009/10 for the refurbishment of 275 Mare Street in order to relocate the YOT front office from its current location.

2.  That the scheme for Community Services be given spending approval, as follows:

Shoreditch Park Phase 2: Spending approval is requested for £50k in 2009/10 to carry out design work in relation to a proposed multi-use hub building within the park.

3.  That the schemes for Customer & Corporate Services be given spending and virement approval or noted as follows:

Keltan House DDA Works: Spending and virement approval is requested for £72k in 2009/10 to undertake essential works to the building required to comply with DDA legislation.

Stoke Newington Municipal Offices – part replacement of intruder alarm system: Spending approval for £18k in 2009/10 is requested to replace the remainder of the current alarm system which has reached the end of its operational life.

Acquisition of 300 Mare Street: Cabinet note that spending approval was provided via Chief Executive’s delegated powers for £1,021k in 2009/10 in order to enable the Council to acquire the freehold interest in this building.

4.  That the schemes for Neighbourhood and Regeneration (Housing) be given resource and spending approval as follows:

Social Housing Energy Savings Programme: Resource and spending approval for £2,974k (£2,230k in 2009/10 and £744k in 2010/11) is requested to implement a programme of cavity wall insulations to 1,017 dwellings.

5.  That the S106 capital schemes set out in Para 9.5.1 is given resource and spending approval in 2009/10 – 2010/11, as follows:

S106

2009/10

2010/11

£’000

£’000

Capital resource and spend approvals

20

82

6.  That the other capital programme adjustments set out in Para 10 be noted as follows:

Scheme

Budget £k

Change £k

Revised £k

Shoreditch Park Phase 2

690

(140)

550

Shoreditch Park earmarked resources

(140)

140

0

London Fields Lido Improvement Works

200

(200)

0

London Fields Lido earmarked resources

(200)

200

0

YOT Accommodation Solution

2,140

(1,540)

600

YOT Accommodation Solution cap receipt

(1,480)

1,480

0

Mayor Pipe introduced the report.

REsolved

1.  That the schemes for Children & Young Peoples Services Directorate be given resource, spending and virement approval, as follows:

Building Schools for the Future: Spending approval is requested for £1,000k in 2009/10 to fund preparatory works for future phase 2 schemes at Haggerston, Cardinal Pole & Our Lady’s Covent schools and also to fund decant facilities and whole life cycle costs in respect of phase 1 schools.

Tyssen Primary School Roof Replacement: Resource and spending approval is requested for £220k (£9k in 2009/10 and £ 211k in 2010/11) to fund a roof replacement scheme at the school.

Millfields Primary School Lift Replacement: Spending and virement approval is requested for £120k (£6k in 2009/10 and £114k in 2010/11) to provide a suitable modern lift as part of the Schools Access Initiative.

YOT Accommodation: Spending approval is requested for £600k in 2009/10 for the refurbishment of 275 Mare Street in order to relocate the YOT front office from its current location.

2.  That the scheme for Community Services be given spending approval, as follows:

Shoreditch Park Phase 2: Spending approval is requested for £50k in 2009/10 to carry out design work in relation to a proposed multi-use hub building within the park.

3.  That the schemes for Customer & Corporate Services be given spending and virement approval or noted as follows:

Keltan House DDA Works: Spending and virement approval is requested for £72k in 2009/10 to undertake essential works to the building required to comply with DDA legislation.

Stoke Newington Municipal Offices – part replacement of intruder alarm system: Spending approval for £18k in 2009/10 is requested to replace the remainder of the current alarm system which has reached the end of its operational life.

Acquisition of 300 Mare Street: Cabinet note that spending approval was provided via Chief Executive’s delegated powers for £1,021k in 2009/10 in order to enable the Council to acquire the freehold interest in this building.

4.  That the schemes for Neighbourhood and Regeneration (Housing) be given resource and spending approval as follows:

Social Housing Energy Savings Programme: Resource and spending approval for £2,974k (£2,230k in 2009/10 and £744k in 2010/11) is requested to implement a programme of cavity wall insulations to 1,017 dwellings.

5.  That the S106 capital schemes set out in Para 9.5.1 is given resource and spending approval in 2009/10 – 2010/11, as follows:

S106

2009/10

2010/11

£’000

£’000

Capital resource and spend approvals

20

82

6.  That the other capital programme adjustments set out in Para 10 be noted as follows:

Scheme

Budget £k

Change £k

Revised £k

Shoreditch Park Phase 2

690

(140)

550

Shoreditch Park earmarked resources

(140)

140

0

London Fields Lido Improvement Works

200

(200)

0

London Fields Lido earmarked resources

(200)

200

0

YOT Accommodation Solution

2,140

(1,540)

600

YOT Accommodation Solution cap receipt

(1,480)

1,480

0

This report represents an overview monitoring statement of the Council’s Revenue Budget and it also includes a position statement on debt collection performance.

RESOLVED:

1.  To note the overall financial position for October 2009, covering General Fund and HRA Revenue and Capital.

2.  To approve the virements listed in Appendix 2 as follows:

VIREMENTS

CCS

Reason for Virement

Cost Centre that the budget is being transferred from and the cost centre that it is being transferred to

Amount

£k

Transfer Communications Manager post

From Corporate Communications to Consultations

46

Transfer consultation budgets

Within Corporate Communications

30

Reallocation of print recharges

Across Directorate

194

Reallocation of Hackney Today recharges

Across Directorate

15

ALL DIRECTORATES

Reason for Virement

Cost Centre that the budget is being transferred from and the cost centre that it is being transferred to

Amount

£k

Transfer of budgets re reduction in 09-10 pay award

From all directorates to the Centre

1,036

LADS

Reason for Virement

Cost Centre that the budget is being transferred from and the cost centre that it is being transferred to

Amount

£k

Transfer of budget to meet additional Director’s Office costs

From GFA to LADS Director’s Office

26

CS

Reason for Virement

Cost Centre that the budget is being transferred from and the cost centre that it is being transferred to

Amount

£k

Transfer of budget from OT equipment

From OT equipment to staffing budgets

200

CYPS

Reason for Virement

Cost Centre that the budget is being transferred from and the cost centre that it is being transferred to

Amount

£k

Realignment of budgets

Within Resource, Fostering and Adoption

637

Correction of error between subjective codes

Within T2S, CAMHS,EIPP & CBSWTs

300

Realignment of budgets

Between Safeguarding Team subjective codes

37

Transfer of Specialist Adviser budget

From Family Support to Access and Management

69

Redistribution of UASC budget

Within Looked After Children -Under 16 service

400

Transfer budget for grant funded posts

From commissioning to staffing

164

3.  To note the position on Debt Management.

Councillor Lloyd introduced the report, stressing the importance of controlling this year’s budget and that directorates needed to be involved in discussions on the budget. 

RESOLVED:

1.  To note the overall financial position for October 2009, covering General Fund and HRA Revenue and Capital.

2.  To approve the virements listed in Appendix 2 as follows:

VIREMENTS

CCS

Reason for Virement

Cost Centre that the budget is being transferred from and the cost centre that it is being transferred to

Amount

£k

Transfer Communications Manager post

From Corporate Communications to Consultations

46

Transfer consultation budgets

Within Corporate Communications

30

Reallocation of print recharges

Across Directorate

194

Reallocation of Hackney Today recharges

Across Directorate

15

ALL DIRECTORATES

Reason for Virement

Cost Centre that the budget is being transferred from and the cost centre that it is being transferred to

Amount

£k

Transfer of budgets re reduction in 09-10 pay award

From all directorates to the Centre

1,036

LADS

Reason for Virement

Cost Centre that the budget is being transferred from and the cost centre that it is being transferred to

Amount

£k

Transfer of budget to meet additional Director’s Office costs

From GFA to LADS Director’s Office

26

CS

Reason for Virement

Cost Centre that the budget is being transferred from and the cost centre that it is being transferred to

Amount

£k

Transfer of budget from OT equipment

From OT equipment to staffing budgets

200

CYPS

Reason for Virement

Cost Centre that the budget is being transferred from and the cost centre that it is being transferred to

Amount

£k

Realignment of budgets

Within Resource, Fostering and Adoption

637

Correction of error between subjective codes

Within T2S, CAMHS,EIPP & CBSWTs

300

Realignment of budgets

Between Safeguarding Team subjective codes

37

Transfer of Specialist Adviser budget

From Family Support to Access and Management

69

Redistribution of UASC budget

Within Looked After Children -Under 16 service

400

Transfer budget for grant funded posts

From commissioning to staffing

164

3.  To note the position on Debt Management.

This report seeks Cabinet approval to dispose of land adjacent to 167/169 Kingsland Road.

RESOLVED:

1.  To agree that the council disposes of this land to Dr Zadshir & Dr Rizk the owners of 167/169 Kingsland Road for the sum of £290,000 (Two Hundred and Ninety Thousand Pounds) subject to his obtaining planning consent for the development upon which this consideration has been assessed, and to earmark £20,000 of this receipt for schemes on both the Geffrye Estate and Harman Estate.

2.  To authorise the Corporate Director of Legal and Democratic Services to agree the terms for the contract and exchange the same together with all or any ancillary documents considered by the Corporate Director of Legal and Democratic Services as being necessary to complete the sale of this land adjacent to 167/169 Kingsland Road on behalf of the Council.

Deputy Mayor Alcock introduced the report.

RESOLVED:

1.  To agree that the council disposes of this land to Dr Zadshir & Dr Rizk the owners of 167/169 Kingsland Road for the sum of £290,000 (Two Hundred and Ninety Thousand Pounds) subject to his obtaining planning consent for the development upon which this consideration has been assessed, and to earmark £20,000 of this receipt for schemes on both the Geffrye Estate and Harman Estate.

2.  To authorise the Corporate Director of Legal and Democratic Services to agree the terms for the contract and exchange the same together with all or any ancillary documents considered by the Corporate Director of Legal and Democratic Services as being necessary to complete the sale of this land adjacent to 167/169 Kingsland Road on behalf of the Council.

This report requests Cabinet to approve the grant of a new 20 year lease with rent review and to retrospectively approve the grant of an Agreement for a lease.

RESolved:

1.  To approve the grant of a new 20 year lease with rent reviews at £17,500 per annum, based upon the original lease agreement uplifted to reflect the rent review that has since taken place and those that will take place in the future.

2.  To retrospectively approve the grant of an Agreement for a lease and Supplemental Agreement in 2001. 

Deputy Mayor Alcock introduced the report.

RESolved:

1.  To approve the grant of a new 20 year lease with rent reviews at £17,500 per annum, based upon the original lease agreement uplifted to reflect the rent review that has since taken place and those that will take place in the future.

2.  To retrospectively approve the grant of an Agreement for a lease and Supplemental Agreement in 2001. 

To agree the School Governor appointments.

RESOLVED that the appointments were approved.

This schedule sets out the decisions taken by officers under delegated powers:

• Authority for  the Disposal of  Properties Under the Housing Act 1985 (as amended) Right to Buy Provisions – 21 Chatsworth Estate , E5

RESOLVED that the schedule was noted.

There was no other urgent business.

Proposed resolution:

THAT the press and public be excluded from the proceedings of the Cabinet on the 14^th December 2009 during consideration of item 17 on the agenda on the grounds that it is likely, in view of the nature of the business to be transacted, that were members of the public to be present, there would be disclosure of exempt information as defined in Schedule 12A to the Local Government Act 1972 as amended.

Proposed resolution:

THAT the press and public be excluded from the proceedings of the Cabinet on the 14^th December 2009 during consideration of item 17 on the agenda on the grounds that it is likely, in view of the nature of the business to be transacted, that were members of the public to be present, there would be disclosure of exempt information as defined in Schedule 12A to the Local Government Act 1972 as amended.

To approve the exempt minutes of the meeting held on 23^rd November 2009.