London Borough of Hackney:
Minutes for Cabinet meeting, Sep 14 2009, 6.00PM official page
Other committee documents for London Borough of Hackney :: Cabinet details
Venue: Council Chamber, Hackney Town Hall, Mare Street, London E8 1EA. View directions
Contact: Rabiya Khatun
Items No. ItemAPOLOGIES FOR ABSENCE
Minutes:
Apologies for absence were received from Councillor Guy Nicholson.
DECLARATIONS OF INTEREST - MEMBERS TO DECLARE AS APPROPRIATE
Minutes:
All Cabinet Members declared a personal, non- prejudicial interest in item 11 - Schedule of Local Authority School Governor Appointments – as they were acquainted with one of the nominees.
MINUTES OF THE PREVIOUS MEETING PDF 120 KB
To approve the minutes of the Cabinet held on 20th and 27th July 2009.
Additional documents:
Minutes:
RESOLVED that the minutes of the Cabinet meeting held on 20th July and special meeting held on 27th July 2009 were confirmed as a true and accurate record of the proceedings.
MATTERS ARISING
Decision:
There were no matters arising.
Minutes:
Councillor Steinberger referred to Minute no. 4 of the minutes of the meeting held on 20th July 2009 relating to the Hackney Local Development Framework Core Strategy Report of Consultation and Formal Submission and stated that he had not yet received a response to an issue he had raised at an earlier meeting concerning building extensions in the Borough. The Mayor requested that a response be provided.
Furthermore, referring to Minute no.4 – Woodberry Down Phases 2-5: Appointment of a Registered Social Landlord (RSL) and Developer Partner RP4 - of the minutes of the special meeting held on 27th July, 2009 he indicated that he would like more information on the recent Roadshow in particular, the numbers that had attended and residents feedback.
MINUTES OF CABINET PROCUREMENT COMMITTEE PDF 92 KB
To receive the minutes of the Cabinet Procurement Committee (CPC) held on 14th July 2009 and 8th September 2009 (to be tabled) for noting only.
Additional documents:
- Restricted enclosure
To note the contents of
this report and the attached draft Final Business Plan for the
development of the Myplace Capital
Programme.
2. To authorise the Corporate Director of Children’s Services to make any amendments necessary to the Final Business Plan and submit the plan to the Big Lottery Myplace Team by the end of September 2009.
3. To authorise the Corporate Director of Legal and Democratic Services to enter into the standard Myplace Partnership Agreement with the Big Lottery Fund (BIG) and any ancillary documentation necessary to implement the Myplace Capital Programme.
Minutes:
Councillor Rita Krishna introduced the report.
RESOLVED
1. To note the contents of this report and the attached draft Final Business Plan for the development of the Myplace Capital Programme.
2. To authorise the Corporate Director of Children’s Services to make any amendments necessary to the Final Business Plan and submit the plan to the Big Lottery Myplace Team by the end of September 2009.
3. To authorise the Corporate Director of Legal and Democratic Services to enter into the standard Myplace Partnership Agreement with the Big Lottery Fund (BIG) and any ancillary documentation necessary to implement the Myplace Capital Programme.
OVERALL FINANCIAL POSITION REPORT JULY 2009 (FORWARD PLAN NO. FR9 C9) PDF 214 KB
This report presents an overview monitoring statement of the Council’s Revenue Budget and it also includes a position statement on debt collection performance.
Additional documents:
Decision:
RESOLVED
1. To note the overall financial position for July 2009, covering General Fund and HRA Revenue and Capital.
2. To approve the virements listed below:
VIREMENTS
F&R
Reason for Virement
Cost Centre that the budget is being transferred from and the cost centre that it is being transferred to
Amount
£k
Part funding of LPFA levy
From GFA to Directors Office
153
Transfer of property maintenance budget
From F&R Resources to Keltan House
7
Adjustment of employee budgets
Within Resources subjective codes
22
Transfer external audit fee budget
From Audit and Investigation to Accountancy
1,775
Transfer books budget
From Audit and Investigation to Accountancy
7
Transfer of postal and courier services
From Property Services to Revenues and Benefits
1,228
HRA
Reason for Virement
Cost Centre that the budget is being transferred from and the cost centre that it is being transferred to
Amount
£k
Grossing up of budgets to reflect trading account costs
Various cost centres
30,000
Transfer for of ROP funding
Various cost centres
715
N&R
Reason for Virement
Cost Centre that the budget is being transferred from and the cost centre that it is being transferred to
Amount
£k
Correction of previous virement
Transfer to Commercial Waste
89
Transfer of staffing budgets to create 3 administrator posts
Within Commercial Waste
64
Moving ROP funding
Various Within Environment and Enforcement codes
107
Transfer of staffing budgets
From Area 3 Refuse Collection to Commercial Waste
67
Transfer of Post
From Vehicle Maintenance to Millfields Overhead
37
Transfers to take account of reduced tenant rent increase
Various HRA cost centres
2,800
Post Regrading
Within Waste Management Technical Unit subjective codes
9
Reallocation of print costs
Within Parking Business Processing cost centres
67
Movement of ROP funding
To Keep Hackney Clean
114
Re-Allocation of communication support budget
From Environment Resources to Various cost centres
162
Re-Allocation of ICT Variable support budget
From Environment Resources to Various cost centres
350
Creation 5 street cleaner posts
Within Area 3 Street Cleaner
10
Transfer of budgets
From Public Realm (Waste Operation) to Environment Finance
33
Transfer of budget to fund additional costs of security
Transfer from Waste Management Technical Unit to Millfields Overhead cost centre
20
Transfer of budget re increase in Waste Levy
Within Commercial Waste codes
365
Reallocation of budgets
Within Millfields Overhead cost centre subjective codes
81
Reallocation of equipment budget to clothing
Within Millfields Overhead cost centre subjective codes
10
Transfer of highways street furniture budget to new street furniture cist centre
From Highways and Engineering to new cost centre
390
Community Services
Reason for Virement
Cost Centre that the budget is being transferred from and the cost centre that it is being transferred to
Amount
£k
Transfer of budget re concessionary fares
From GFA to Concessionary fares
284
Creation of new carers strategy cost centre
From Community Care Grants to new cost centre
194
Creation of new cost centre for Safeguarding Adults Strategy
From Head of Adults & Older Peoples Services to new cost centre
143
Transfer ... view the full decision text for item 8.
Minutes:
Councillor Samantha Lloyd introduced the report.
RESOLVED
1. To note the overall financial position for July 2009, covering General Fund and HRA Revenue and Capital.
2. To approve the virements listed below:
VIREMENTS
F&R
Reason for Virement
Cost Centre that the budget is being transferred from and the cost centre that it is being transferred to
Amount
£k
Part funding of LPFA levy
From GFA to Directors Office
153
Transfer of property maintenance budget
From F&R Resources to Keltan House
7
Adjustment of employee budgets
Within Resources subjective codes
22
Transfer external audit fee budget
From Audit and Investigation to Accountancy
1,775
Transfer books budget
From Audit and Investigation to Accountancy
7
Transfer of postal and courier services
From Property Services to Revenues and Benefits
1,228
HRA
Reason for Virement
Cost Centre that the budget is being transferred from and the cost centre that it is being transferred to
Amount
£k
Grossing up of budgets to reflect trading account costs
Various cost centres
30,000
Transfer for of ROP funding
Various cost centres
715
N&R
Reason for Virement
Cost Centre that the budget is being transferred from and the cost centre that it is being transferred to
Amount
£k
Correction of previous virement
Transfer to Commercial Waste
89
Transfer of staffing budgets to create 3 administrator posts
Within Commercial Waste
64
Moving ROP funding
Various Within Environment and Enforcement codes
107
Transfer of staffing budgets
From Area 3 Refuse Collection to Commercial Waste
67
Transfer of Post
From Vehicle Maintenance to Millfields Overhead
37
Transfers to take account of reduced tenant rent increase
Various HRA cost centres
2,800
Post Regrading
Within Waste Management Technical Unit subjective codes
9
Reallocation of print costs
Within Parking Business Processing cost centres
67
Movement of ROP funding
To Keep Hackney Clean
114
Re-Allocation of communication support budget
From Environment Resources to Various cost centres
162
Re-Allocation of ICT Variable support budget
From Environment Resources to Various cost centres
350
Creation 5 street cleaner posts
Within Area 3 Street Cleaner
10
Transfer of budgets
From Public Realm (Waste Operation) to Environment Finance
33
Transfer of budget to fund additional costs of security
Transfer from Waste Management Technical Unit to Millfields Overhead cost centre
20
Transfer of budget re increase in Waste Levy
Within Commercial Waste codes
365
Reallocation of budgets
Within Millfields Overhead cost centre subjective codes
81
Reallocation of equipment budget to clothing
Within Millfields Overhead cost centre subjective codes
10
Transfer of highways street furniture budget to new street furniture cist centre
From Highways and Engineering to new cost centre
390
Community Services
Reason for Virement
Cost Centre that the budget is being transferred from and the cost centre that it is being transferred to
Amount
£k
Transfer of budget re concessionary fares
From GFA to Concessionary fares
284
Creation of new carers strategy cost centre
From Community Care Grants to new cost centre
194
Creation of new cost centre for Safeguarding Adults Strategy
From Head of Adults & Older Peoples Services ... view the full minutes text for item 8.
CAPITAL PROGRAMME UPDATE (FORWARD PLAN NO. FR9 B42) PDF 230 KB
This report on the Capital Programme seeks changes to resource/spending approval for schemes already included in the approved Programme and new additions to the programme.
Decision:
RESOLVED
1. That the schemes for Children & Young Peoples Services Directorate be given resource and spending approval, as follows:
Primary School AMP 2010/11: Resource and spending approval is requested for £357k in 2010/11 to allow the existing schemes currently progressing in 2009/10 to continue without delay into the next financial year.
Academy Support Fees: Resource and spending approval is requested for £550k in 2009/10 to enable the programme of works to continue.
2. That the schemes for Customer & Corporate Services be given virement/resource/spending approval, as follows:
Service First - Stoke Newington Town Hall Call Centre: Spending and virement approval is requested for £100k (2009/10) to move the call centre from Hackney Town Hall to Stoke Newington Town Hall to create space on the main campus for the Democratic Services Team. The £100k will be vired from the Decant and Occupation Works budget.
Stoke Newington Refurbishment Electrical Works: Spending approval is requested for £800k (2009/10) to undertake electrical rewiring.
Service First – Master Planning: Spending approval is requested for £1,120k (2009/10 £1,064k, 2010/11 £56k) to undertake street scene, fencing, landscaping, fibre cabling, signage and communications works associated with the Customer Service Centre development.
Service First – Customer Service Centre Additional Meeting Areas: Spending approval is requested for £320k (2009/10 £304k, 2010/11 £16k) to continue the development of the Customer Service Centre internal areas.
Service First – Customer Service Centre Atrium Glazing: Spending and virement approval is requested for £130k (2009/10 £123k, 2010/11 £7k) for the upgrade of the glazing to the atrium with fitted glass doors and integrated blinds. The £130k will be vired from the Decant and Occupation Works budget.
Hackney Town Hall Lift Replacement: Spending approval is requested for £100k (2009/10 £95k, 2010/11 £5k) to undertake lift improvement/replacement works.
Web Development 2009/10: Spending approval is requested for £100k (2009/10) to continue the necessary upgrade programme to improve the functionality of the Borough’s web site.
Ocean Stone Spalling: Resource and spend approval is requested for £141k (2009/10 £138k, 2010/11 £3k) to carry out urgent health and safety works to the external façade of the building.
3. That the scheme for Neighbourhood & Regeneration (Non-Housing) Directorate be given resource and spending approval, as follows:
Cycling on Greenways: Resource and spending approval is requested for £200k (2009/10) in order to undertake works at Regents Canal, Springfield and Clapton Park in respect of an Olympic cycling and walking route.
Texryte House 26-28 Southgate Road: Note that Delegated powers have been agreed in respect of the £29k S106 Highways works at the above site.
4. That the S106 schemes as set out in Para 9.6.1 is given resource and spending approval in 2009/10, as follows:
S106
£’000
Capital approvals
363
5. To note the impact of the changes emanating from the Capital Outturn 2008/09 (Para 10 within the report) and the other Capital Programme adjustments (Para 11 within the report).
Minutes:
Mayor Jules Pipe introduced the report.
RESOLVED
1. That the schemes for Children & Young Peoples Services Directorate be given resource and spending approval, as follows:
Primary School AMP 2010/11: Resource and spending approval is requested for £357k in 2010/11 to allow the existing schemes currently progressing in 2009/10 to continue without delay into the next financial year.
Academy Support Fees: Resource and spending approval is requested for £550k in 2009/10 to enable the programme of works to continue.
2. That the schemes for Customer & Corporate Services be given virement/resource/spending approval, as follows:
Service First - Stoke Newington Town Hall Call Centre: Spending and virement approval is requested for £100k (2009/10) to move the call centre from Hackney Town Hall to Stoke Newington Town Hall to create space on the main campus for the Democratic Services Team. The £100k will be vired from the Decant and Occupation Works budget.
Stoke Newington Refurbishment Electrical Works: Spending approval is requested for £800k (2009/10) to undertake electrical rewiring.
Service First – Master Planning: Spending approval is requested for £1,120k (2009/10 £1,064k, 2010/11 £56k) to undertake street scene, fencing, landscaping, fibre cabling, signage and communications works associated with the Customer Service Centre development.
Service First – Customer Service Centre Additional Meeting Areas: Spending approval is requested for £320k (2009/10 £304k, 2010/11 £16k) to continue the development of the Customer Service Centre internal areas.
Service First – Customer Service Centre Atrium Glazing: Spending and virement approval is requested for £130k (2009/10 £123k, 2010/11 £7k) for the upgrade of the glazing to the atrium with fitted glass doors and integrated blinds. The £130k will be vired from the Decant and Occupation Works budget.
Hackney Town Hall Lift Replacement: Spending approval is requested for £100k (2009/10 £95k, 2010/11 £5k) to undertake lift improvement/replacement works.
Web Development 2009/10: Spending approval is requested for £100k (2009/10) to continue the necessary upgrade programme to improve the functionality of the Borough’s web site.
Ocean Stone Spalling: Resource and spend approval is requested for £141k (2009/10 £138k, 2010/11 £3k) to carry out urgent health and safety works to the external façade of the building.
3. That the scheme for Neighbourhood & Regeneration (Non-Housing) Directorate be given resource and spending approval, as follows:
Cycling on Greenways: Resource and spending approval is requested for £200k (2009/10) in order to undertake works at Regents Canal, Springfield and Clapton Park in respect of an Olympic cycling and walking route.
Texryte House 26-28 Southgate Road: Note that Delegated powers have been agreed in respect of the £29k S106 Highways works at the above site.
4. That the S106 schemes as set out in Para 9.6.1 is given resource and spending approval in 2009/10, as follows:
S106
£’000
Capital approvals
363
5. To note the impact of the changes emanating from the Capital Outturn 2008/09 (Para 10 within the report) and the other Capital Programme adjustments (Para 11 within the report).
The report seeks approval for Hackney Homes on behalf of the Council to apply for both of the TSA accreditation schemes, enabling them to manage and/or maintain ownership of new build properties built using public grant funding.
Decision:
RESOLVED
To approve that applications are made by Hackney Homes on behalf of the Council to the following two schemes;
- The Housing Management Accreditation Scheme (TSA)
- The Affordable Home Ownership Housing Management Accreditation Scheme (TSA)
Minutes:
Mayor Jules Pipe introduced the report.
RESOLVED
To approve that applications are made by Hackney Homes on behalf of the Council to the following two schemes;
- The Housing Management Accreditation Scheme (TSA)
- The Affordable Home Ownership Housing Management Accreditation Scheme (TSA)
SCHEDULE OF LOCAL AUTHORITY SCHOOL GOVERNOR APPOINTMENTS PDF 49 KB
To agree the School Governor appointments and re-appointments.
Minutes:
RESOLVED that the appointments and re-appointment were approved.
SCHEDULE OF DECISIONS TAKEN UNDER DELEGATED AUTHORITY PDF 70 KB
This schedule sets out the decisions taken by officers under delegated powers:
- Delegated Authority for London Cycle Hire Scheme Section 8 and 101(5)
· Final Report of Andre StreetRoad Safety Improvements
- LEVEN ROAD CAR POUND / THE CLOCK HOUSE
- Allocation of Section 106 Highways monies – Texryte House, 26-28 Southgate Road
- Authority for the Disposal of Properties Under the Housing Act 1985 (as amended) Right to Buy Provisions - 89 Cecilia Road, London E8 2ES
· Authority for the Disposal of Properties Under the Housing Act 1985 (as amended) Right to Buy Provisions- 8 Wimbourne Court, London N1 7HB
Minutes:
RESOLVED that the schedule was noted.
ANY OTHER BUSINESS WHICH IN THE OPINION OF THE CHAIR IS CONSIDERED URGENT
Decision:
There was no other urgent business.
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