London Borough of Hackney:
Minutes for Cabinet meeting, Jun 1 2009, 6.00PM official page
Other committee documents for London Borough of Hackney :: Cabinet details
Venue: Room 102, Hackney Town Hall, Mare Street, London E8 1EA
Contact: Rabiya Khatun
Items No. ItemAPOLOGIES FOR ABSENCE
Minutes:
Apologies for absence were received from Councillor Steinberger and Belinda Black.
DECLARATIONS OF INTEREST - MEMBERS TO DECLARE AS APPROPRIATE
Minutes:
All Cabinet Members declared personal, non prejudicial interests in item 13 – Appointment to Outside Bodies.
MINUTES OF THE PREVIOUS MEETING PDF 88 KB
Minutes:
RESOLVED that the minutes of the Cabinet meeting held on 27th April 2009 were confirmed as a true and accurate record of the proceedings.
EXEMPT MINUTES OF THE PREVIOUS MEETING
MATTERS ARISING
Minutes:
There were no matters arising.
ORDER OF AGENDA
Minutes:
RESOLVED to vary the order of the agenda to accommodate the External Auditor who attended the meeting.
CAPITAL PROGRAMME UPDATE REPORT (FORWARD PLAN No. FR6 A80) PDF 226 KB
The report seeks approval of changes to resource and/or spending approval for schemes already included in the approved Capital Plan as well as approval to the addition of new schemes and other related actions.
Decision:
RESOLVED
1. That the schemes for Children & Young Peoples Services Directorate be given resource/spending approval, as follows:
Princess May School Fencing: Spending approval is requested for £25k (2009/10) to provide replacement perimeter fencing.
Lauriston Primary School new build Carbon Emission building solutions: Resource & Spending approval is requested for £537k (2009/10) to undertake innovative building solutions.
2. That the schemes for Neighbourhood & Regeneration (Non-Housing) Directorate be given resource/spending approval, as follows:
Road markings/lining in Parking Schemes: Transfer to revenue requested with the appropriate funding of £150k (2009/10).
Controlled Parking Zone signs and maintenance: Spending approval is requested for the 2009/10 resource approved programme of £292k to undertake these works.
Environmental Improvements around stations:Spending approval is requested for the 2009/10 resource approved programme of £200k to continue the programme of Environmental Improvements.
Planned Highway Footway/Carriageways Improvements: Spending approval is requested for the 2009/10 resource approved programme of £4,000k to continue the programme of improvements.
Hackney Car Club Scheme:Resource & Spending approval is requested for the £35k (2009/10) to introduce additional bays for this initiative.
3. That the schemes for Neighbourhood & Regeneration (Housing) Directorate be given spending/virement approval, as follows:
Decent Homes: Spending approval is requested for £20,000k (2009/10) initial allocation to continue the programme.
Planned Maintenance: Spending approval is requested for £20,561k (2009/10) to continue the programme of maintenance for the housing stock.
Community Assessments & Disabled Adaptations: Spending approval is requested for £1,540 (2009/10) to meet the statutory obligations for this work.
Hackney Homes - capitalisation of salaries (excluding Woodberry Down) 2009/10: Spending approval is requested for £1,258k (2009/10) to meet the capitalisation of salaries associated with the delivery of the Capital Programme to the end of September 2009.
Minutes:
NOTED the introduction by Mayor Jules Pipe.
RESOLVED
1. That the schemes for Children & Young Peoples Services Directorate be given resource/spending approval, as follows:
Princess May School Fencing: Spending approval is requested for £25k (2009/10) to provide replacement perimeter fencing.
Lauriston Primary School new build Carbon Emission building solutions: Resource & Spending approval is requested for £537k (2009/10) to undertake innovative building solutions.
2. That the schemes for Neighbourhood & Regeneration (Non-Housing) Directorate be given resource/spending approval, as follows:
Road markings/lining in Parking Schemes: Transfer to revenue requested with the appropriate funding of £150k (2009/10).
Controlled Parking Zone signs and maintenance: Spending approval is requested for the 2009/10 resource approved programme of £292k to undertake these works.
Environmental Improvements around stations:Spending approval is requested for the 2009/10 resource approved programme of £200k to continue the programme of Environmental Improvements.
Planned Highway Footway/Carriageways Improvements: Spending approval is requested for the 2009/10 resource approved programme of £4,000k to continue the programme of improvements.
Hackney Car Club Scheme:Resource & Spending approval is requested for the £35k (2009/10) to introduce additional bays for this initiative.
3. That the schemes for Neighbourhood & Regeneration (Housing) Directorate be given spending/virement approval, as follows:
Decent Homes: Spending approval is requested for £20,000k (2009/10) initial allocation to continue the programme.
Planned Maintenance: Spending approval is requested for £20,561k (2009/10) to continue the programme of maintenance for the housing stock.
Community Assessments & Disabled Adaptations: Spending approval is requested for £1,540 (2009/10) to meet the statutory obligations for this work.
Hackney Homes - capitalisation of salaries (excluding Woodberry Down) 2009/10: Spending approval is requested for £1,258k (2009/10) to meet the capitalisation of salaries associated with the delivery of the Capital Programme to the end of September 2009.
ANNUAL AUDIT AND INSPECTION LETTER ((FORWARD PLAN No.FR6 B55) PDF 167 KB
The Annual Audit and Inspection Letter summarises the work of the Audit Commission for the 2007/08 audit year.
Additional documents:
Decision:
RESOLVED
1. To note the contents of the Annual Audit and Inspection Letter and to note the action that the Council is taking to address the matters highlighted in it.
2. To agree the actions as set out in the Annual Letter
3. To note that this report was also presented to the Audit Sub-Committee meeting on 22 April 2009.
Minutes:
NOTED the introduction by Mayor Jules Pipe who welcomed Jackie Purssell, External Auditor, to the meeting. She referred to the Audit Commission’s assessment of the Council which was positive and the actions required by the Council. In respect of the Comprehensive Area Assessment, it was indicated that feedback would be provided at the next meeting of Cabinet.
The Mayor commented that the Council was putting in place plans to address the issues identified.
In response to a question from the Mayor, it was emphasised that integration in health and leisure was crucial in tackling childhood obesity. Alan Wood, Corporate Director of Children and Young People’s Service stressed that the Children’s Trust Board had made tackling this issue a priority.
Jackie Purssell welcomed the arrangement of a joint meeting with Alan Wood to discuss changes in the descriptors for Social Services under the new inspection regime.
RESOLVED to
1. Note the contents of the Annual Audit and Inspection Letter and to note the action that the Council is taking to address the matters highlighted in it.
2. Agree the actions as set out in the Annual Letter
3. Note that this report was also presented to the Audit Sub-Committee meeting on 22 April 2009.
ESTATE RENEWAL PROGRAMME - ESTATE PLUS (FORWARD PLAN No.NR6 B86) PDF 175 KB
The report seeks approval to commence a full review of all estates and sites included in the Estate Renewal programme and a further report on the outcome of the review at a future meeting.
Decision:
RESOLVED
1. To note the content of this report.
2. To agree that the estates and sites which previously made up the Estates Plus project are no longer considered in a package but are individually reviewed and a report be presented to Cabinet on outcome of this review.
3. To agree that negotiations with Family Mosaic Housing Association are reviewed and if necessary brought to a close given that Estates Plus is no longer a package of sites as originally envisaged.
4. To agree that given the severe downturn in financial and housing markets and the resulting impact on land values the approach to delivery of future regeneration schemes is reviewed, including the option for the Council to deliver affordable housing itself, and a report to be presented to Cabinet in July 2009.
Minutes:
NOTED the introduction by the Deputy Mayor Councillor Alcock.
RESOLVED to
1. Note the content of this report.
2. Agree that the estates and sites which previously made up the Estates Plus project are no longer considered in a package but are individually reviewed and a report be presented to Cabinet on outcome of this review.
3. Agree that negotiations with Family Mosaic Housing Association are reviewed and if necessary brought to a close given that Estates Plus is no longer a package of sites as originally envisaged.
4. Agree that given the severe downturn in financial and housing markets and the resulting impact on land values the approach to delivery of future regeneration schemes is reviewed, including the option for the Council to deliver affordable housing itself, and a report to be presented to Cabinet in July 2009.
WOODBERRY DOWN – NEW YOUTH CLUB (FORWARD PLAN No.NR6 A74) PDF 212 KB
This report sets out the process for the delivery of a mixed use development on the St Olaves Church Hall and Cottages site including an architectural competition and the timetable for delivery of the scheme.
Additional documents:
- Woodberry NYC appendix A Youth Club Scheme Finances, item 9. PDF 55 KB
- WoodberryNYC appendix B Draft Architectural competition doc't, item 9. PDF 1013 KB
- Woodberry NYC appendix C Project Plan, item 9. PDF 70 KB
- Woodberry NYC Appendix D, item 9. PDF 72 KB
- Restricted enclosure
To negotiate with the
Diocese of London to agree the strategy for the development of the
St Olaves Church Hall Site in
accordance with this Report and to authorise the Director of Legal
and Democratic Services to prepare sign or seal and exchange a
Partnership Agreement incorporating the same
strategy.
2. To authorise the marketing and disposal of the Parkfield Youth Club at Full Market Value.
3. To authorise the Corporate Director of Legal and Democratic Services to negotiate and enter into any necessary legal documentation required to effect the disposal of the Parkside Youth Club.
Minutes:
NOTED the introduction by Deputy Mayor Councillor Alcock and Robin Smith, Programme Director of Woodberry Down Regeneration. Mayor Pipe conveyed Mr. Peter Naughton’s apologies and read out his question; “The need to ensure that the new facility is much more inclusive than the present Youth Club and that there is adequate fact finding and consultation among the youth on the estate and their parents and other stakeholders as to what they expect to be provided and what they would support?”
Robin Smith and Alan Wood, Corporate Director of Children and Young People Services emphasised that consultation with users, including target groups would be ongoing regarding the development.
RESOLVED to
1. Negotiate with the Diocese of London to agree the strategy for the development of the St Olaves Church Hall Site in accordance with this Report and to authorise the Director of Legal and Democratic Services to prepare sign or seal and exchange a Partnership Agreement incorporating the same strategy.
2. Authorise the marketing and disposal of the Parkfield Youth Club at Full Market Value.
3. Authorise the Corporate Director of Legal and Democratic Services to negotiate and enter into any necessary legal documentation required to effect the disposal of the Parkside Youth Club.
The report sets out the proposed strategy for the procurement of Decent Homes, Planned and Cyclical maintenance as a number of the current contracts are expiring during 2010 and must be renewed.
Decision:
RESOLVED
1. To authorise Officers to explore the market interest, potential advantages and any quantifiable savings by incorporating the Planned Maintenance Programme (including cyclical repairs and decorations into the arrangement (as set out in paragraph 11.4.2, 11.6 and appendix C of the report) during the Competitive Dialogue process, with a recommendation to be made at Review Point 4 (RP4 ). The Competitive Dialogue process will be conducted by officers from Hackney Homes together with London Borough of Hackney representatives from Legal, Finance (Procurement) and resident representatives.
2. To authorise Hackney Homes’ Director of Property Services to issue an Official Journal of the European Union notice and to conduct the procurement project in accordance with the Competitive Dialogue Procedure, reporting back to Cabinet at Review Point 2A (RP2A) to approve the Invitation to enter into Competitive Dialogue documentation and to provide details of the existing staffing position.
Minutes:
NOTED the introduction by the Deputy Mayor Councillor Alcock and an amendment to the recommendations of the report. Gifty Edila, Corporate Director of Legal and Democratic Services proposed that Cabinet consider only recommendations 3.1.2 and 3.1.3 until further advice is received.
RESOLVED to
1. Authorise Officers to explore the market interest, potential advantages and any quantifiable savings by incorporating the Planned Maintenance Programme (including cyclical repairs and decorations into the arrangement (as set out in paragraph 11.4.2, 11.6 and appendix C of the report) during the Competitive Dialogue process, with a recommendation to be made at Review Point 4 (RP4 ). The Competitive Dialogue process will be conducted by officers from Hackney Homes together with London Borough of Hackney representatives from Legal, Finance (Procurement) and resident representatives.
2. Authorise Hackney Homes’ Director of Property Services to issue an Official Journal of the European Union notice and to conduct the procurement project in accordance with the Competitive Dialogue Procedure, reporting back to Cabinet at Review Point 2A (RP2A) to approve the Invitation to enter into Competitive Dialogue documentation and to provide details of the existing staffing position.
OLYMPIC 5 HOST BOROUGHS – MULTI AREA AGREEMENT (FORWARD PLAN No. NR6 B30) PDF 198 KB
The report requests that Cabinet notes the intentions of the Mayor and Chief Executive to negotiate for and on behalf of the London Borough of Hackney with the other host Boroughs, the Department for Communities and Local Government and other relevant Departments, the London Development Agency and other key public sector institutions on the content of the Multi Area Agreement.
Additional documents:
Decision:
RESOLVED
1. To note the intentions of the Mayor assisted by the Chief Executive to negotiate and agree on behalf of the London Borough of Hackney the detailed content of the Olympic Legacy Multi Area Agreement after consultation with the Deputy Mayor who holds responsibility for housing, the Cabinet Member for Regeneration and the 2012 Olympic and Paralympic Games, the Cabinet Member of Neighbourhoods and the Interim Director for Neighbourhoods and Regeneration.
2. To note that the Mayor will be responsible for signing off the final Multi Area Agreements in the event that the Five Boroughs joint committee is not constituted in time to meet the Government’s deadline.
Minutes:
NOTED the introduction by Councillor Guy Nicholson, Cabinet Member for Regeneration, Olympic and Paralymic Games who stressed that the other four host Olympic Boroughs recognised the role of the Deputy Mayor and Cabinet Members in developing the agreement.
RESOLVED to
1. Note the intentions of the Mayor assisted by the Chief Executive to negotiate and agree on behalf of the London Borough of Hackney the detailed content of the Olympic Legacy Multi Area Agreement after consultation with the Deputy Mayor who holds responsibility for housing, the Cabinet Member for Regeneration and the 2012 Olympic and Paralympic Games, the Cabinet Member of Neighbourhoods and the Interim Director for Neighbourhoods and Regeneration.
2. Note that the Mayor will be responsible for signing off the final Multi Area Agreements in the event that the Five Boroughs joint committee is not constituted in time to meet the Government’s deadline.
SCHEDULE OF LOCAL AUTHORITY SCHOOL GOVERNOR APPOINTMENTS PDF 132 KB
To agree the School Governor appointments.
Minutes:
RESOLVED that all the appointments and re-appointments be agreed.
SCHEDULE OF DECISIONS TAKEN UNDER DELEGATED AUTHORITY PDF 182 KB
This schedule sets out the decisions taken by officers under delegated powers:
· Rivington Place Art Centre S106 Project – Proposed Change to Deed of Priority
· Authority for the Disposal of Properties Under the Housing Act 1985 (as amended) Right to Buy Provisions
· Authority for the Disposal of Properties Under the Housing Act 1985 (as amended) Right to Buy Provisions
· Dalston Lane South – Library – Lease of Additional Space
· Review of Local Land Charges Search Fees
Minutes:
NOTED in response to a question from Mayor Jules Pipe, Kim Wright, Corporate Director of Community Services explained that in respect of ‘Dalston Lane South – Library’ a delegated decision had been taken and authorised collaboratively by the Corporate Directors, Community Services, Neighbourhoods & Regeneration and Finance & Resources as part of action that was needed to secure the most effective and efficient operating layout for the library in the context of the overall agreement with Barratt’s. However, as a result of a some issues with this project which had been identified there was a meeting planned between the Chief Executive and the Corporate Directors of CS and N&R imminently and the Mayor would be updated on the outcomes from that meeting.
RESOLVED that the schedule be noted.
APPOINTMENTS TO OUTSIDE BODIES PDF 137 KB
The report appoints Council representatives to sit on outside bodies.
Additional documents:
Minutes:
RESOLVED to
1. Confirm the appointment of those individuals named in the Outside Bodies as set out in Part A of the Schedule.
2. Appoint those individuals named in the Outside Bodies as set out in Part B of the Schedule.
ANY OTHER BUSINESS WHICH IN THE OPINION OF THE CHAIR IS CONSIDERED URGENT
EXEMPT REPORTS / APPENDICES
Proposed resolution:
THAT the press and public be excluded from the proceedings of the Cabinet on the 1st June 2009 during consideration of items 7 (appendix), 15 and 16 on the agenda on the grounds that it is likely, in view of the nature of the business to be transacted, that were members of the public to be present, there would be disclosure of exempt information as defined in Schedule 12A to the Local Government Act 1972 as amended.
Minutes:
REOLVED that the press and public be excluded from the proceedings of the Cabinet on the 1st June 2009 during consideration of items 7 (appendix), 15 and 16 on the agenda on the grounds that it is likely, in view of the nature of the business to be transacted, that were members of the public to be present, there would be disclosure of exempt information as defined in Schedule 12A to the Local Government Act 1972 as amended.
EXEMPT MINUTES OF PREVIOUS MEETING
LEASEHOLDER REPURCHASE (FORWARD PLAN No. NR6 B83)
- View the reasons why item 18. is restricted
- View the background to item 18.
- View the decision for item 18.
The report seeks authority for a leaseholder torelocateto a more appropriate property.
VULNERABLE LEASEHOLDERS REPURCHASE (FORWARD PLAN No.NR6 B84)
- View the reasons why item 19. is restricted
- View the background to item 19.
- View the decision for item 19.
The report seeks authority for a leaseholder torelocateto a more appropriate property.
Minutes:
NOTED the introduction by Councillor Alcock Deputy Mayor.
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